Some day or other, any company executive faces the challenge of acquiring his/her own office. Somebody settles this issue from the early days of doing business, while others think about it at a certain stage of a company’s development. It all depends on specific features of a company’s activity, personal traits of an executive and many other reasons. If an office premise is available and business is running well, there is another issue of changing and extending the office premise.

Several criteria working upon effective office operation should be taken into account while picking up the options in order to avoid big expenses. Criteria may be certainly adjusted depending on specific features of a company’s activity, but those main ones that have direct impact on proper selection remain unchanged.

1. First of all, it is necessary to decide about office location. The cost of an office on the skirts of a city can be several times lower than in the center. This price difference enables many companies to afford perfectly designed and well equipped spacious offices thus immediately advancing the class of their offices. Yet at the same time remoteness from downtown can affect the working capacity of employees and loyalty of clients. Therefore, all the pros and cons should be thoroughly considered before you buy an office.

2. A transport criterion
is of paramount importance. Transport accessibility and approach routes of an office shall be taken into consideration when a premise is selected. It is to be wished that an office is conveniently located for as much parties concerned as possible (partners, clients, employees, etc.), it means that it should be close to main central streets and any subway station.

3. Floor area
. Office dimensions can vary depending on specific features of a company’s activity and a number of isolated premises. However you should keep in mind that the average area per employee shall be at least 6 m2.

4. Available parking
. It is to be wished that an office building has its own surface and/or underground parking. This will raise a company’s image and facilitate a life for everyone somehow related to a company. However, if there are no parking spaces provided, a public or any private parking lot should be within 500 m from a selected office premise. But even so, visitors’ loyalty to a company drops harshly; therefore the parking factor should not be neglected when an office premise is selected.

There is a great number of additional criteria that should be considered when an office is selected. As reported by ABN Realty, such criteria as building’s appearance, design and functionality of common premises, quality of finishing, available utility infrastructure, extra services inside the building (banks, shops), available low-price communications, etc. are by no means unimportant as well.

«You should make a thorough marketing research and collect as much information as possible about a proposed office premise, a district it is situated in and about its owner before you enter into a contract with him/her. This will help to avoid losing invested funds and time, as well as a situation when you’ll soon be forced to search a new place.» (Rinat Gizatulin, reporter for Kommersant-Money newspaper).

In 2003, the Moscow Research Forum (MRF) integrated developments and data of benchmark companies leading on the commercial property market – Colliers International, Jones Lang LaSalle, Noble Gibbons & CB Richard Ellis, Stiles & Riabokobylko - and set the office building classification standards. 

A-Class Office Premises.
Premises in perfectly located and conveniently planned new office complexes. The most expensive finishing materials are used in such offices; engineering systems here comply with all international standards and utilities are completely automatic. Such premises are usually designed for top-class offices. A-offices are located in modern, maximum 3 years old business-centers with developed infrastructure. Offices of business-centers constructed more than 3 years ago can qualify for the category A provided that they have been completely reconstructed quite recently. Available safety services, a big attendant parking, communications facilities, etc. are essential here.

B-Class Office Premises.
B-premises are frequently called economy or business class offices. Features of these premises are basically similar to that of A-class, but for any reason such premises are not so much up-market and provide a narrower range of services. The finishing of office premises is made not of the most expensive, but still qualitative materials; utilities are not usually automated and location can be not as good as that of A-class offices. B-class offices are not usually arranged in business-centers, but in reconstructed town houses too.

C-Class Office Premises.
These premises are sort of similar in their features to the class B, but have some shortages in their location (remoteness from traffic arteries, inconvenient access route) and equipment (poor business and recreation maintenance infrastructure, inadequate availability of parking stalls). These are office buildings non-qualified for the class B by one or two criteria. 

D-Class Office Premises.
Office premises in office blocks with outdated utilities, lacking special-purpose life-support systems. D-class offices are various non-residential premises in office blocks or research and development establishments built more than 10 years ago and adapted for offices (usually after minor repairs). Such buildings do not provide developed infrastructure; their engineering systems do not comply with existing standards; office life-support systems are un- or underdeveloped. 

You should remember one golden rule when choosing an office premise – the more carefully you pick up a premise, the more effective output it’ll give you back in years to come. While IND Office experts will take a firm hold of office premises interior design and all activities required for its implementation!

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